5 Ways to Take Over Work Fast

Summer is finally here, time for a vacation! Great when you're away yourself, but taking over a colleague's work for a few weeks can cause frustration. It's possible that you haven't received any thought and spent weeks just looking in different mailboxes for the latest status of a project. Not a great prospect for the summer!

Taking over work from a colleague should be easy. You want a quick overview of current projects, details and open/to follow up tasks. A short transfer before someone goes on vacation is very nice, but often turns out to be insufficient.

So how do you, as a team, ensure that no time is lost in the summer when someone is gone?

1. Process

By assigning processes to artworks via Artwork Connect, you can keep an overview of how far you are in the process and which tasks still need to be done. During your colleague's vacation, you can quickly see the status of a project via the process.

2. Actions

Through actions, you can see exactly which tasks are outstanding, to whom and when the deadline is. With each artwork, you can see the actions and you can easily filter for a colleague's pending actions via the action overview. This way, you quickly know what is going on and where you may still have actions yourself.

3. Managing your own data

With Artwork Connect, you are in control of your data. Each artwork has specific metadata and files. At any time, you can control what happens to the artwork yourself. For example, you can access the print data to deliver to a printer or send the new packshots to online platforms yourself. This way, you don't have to search for, perhaps obsolete, files in the mail or even worse: your colleague's computer that has been gone just before 3 weeks.

4. Search back changes via the timeline

Each artwork also shows who performed which actions, by whom and when. Here you can see when someone uploaded something, modified files, or changed metadata. Very useful if you want to see what happened or not in your absence.

5. Advanced search via the search function

Artwork Connect offers the possibility to search and find your own artwork data quickly and conveniently. Use the search bar to type in what you need and the system looks for the best results, just like Google. The artwork preview gives you a quick insight into what you need.

With these 5 tips for working together via AWC, you can get through your colleague's vacation more smoothly and you can leave with peace of mind yourself!